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Metropolitan Journal of Academic Multidisciplinary Research

Procurement Ethics And Contract Management In Kisoro: A Case Study Of Kisoro Municipal Council

Authors: Biryetega Shamim1 , Nasawali Livingstone2

Journal: Metropolitan Journal of Academic Multidisciplinary Research (MJAMR)

Volume/Issue: Volume 4 - Issue 10

Published: 01 Jan 1970


Abstract

The study is titled "Procurement Ethics & contract Management in Kisoro District: A case study of Kisoro Municipal Council”. This study sought to examine the variable of Procurement Ethics and how it affects Contract Management in Kisoro Municipal Council. The specific objectives of the study included finding out the ethical procurement practices at Kisoro Municipal Council; examining the contract management practices at Kisoro Municipal Council; and also determine the relationship between procurement ethics and contract management at Kisoro Municipal Council. The results revealed a robust ethical framework within the council, with an overwhelming majority of respondents affirming strong adherence to principles of equity, fairness, and supplier confidentiality. For instance, 98% of respondents agreed that contracts were awarded fairly, and 90% confirmed the safeguarding of supplier information. In contract management, the council demonstrated exceptional proficiency in creating precise contractual terms, with 100% agreement, and in proactive risk management, with 96% acknowledging the inclusion of contingency plans. A very strong, positive relationship was identified between ethical procurement and effective contract management, with respondents unanimously linking ethical practices to long-term value and overwhelmingly associating them with reduced disputes and smoother project execution. The study concluded that Kisoro Municipal Council has established a solid foundation for ethical procurement and systematic contract management, which are widely perceived as being mutually reinforcing. The ethical environment was found to foster the trust and transparency necessary for successful contract implementation, while diligent contract management provided a framework that upheld ethical standards throughout a project's lifecycle. However, it was also concluded that opportunities for enhancement remained, particularly in converting neutral perceptions among some staff through improved communication and in fully leveraging technology for contract monitoring. Based on these findings, the study recommended a multi-faceted approach. Key recommendations included the implementation of a continuous ethics training and communication program, the development of a public-facing procurement portal to enhance transparency, a strategic investment in integrated contract management software with accompanying staff capacity building, and the formalization of the ethics-contract management link through the inclusion of ethical performance indicators in contractor evaluations and monitoring. These actions are proposed to systematically strengthen the council's procurement and contract management systems, ensuring maximum value for public resources.
Keywords

Procurement Ethics, Contract Management, Public Procurement, Good Governance, Kisoro Municipal Council

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